Meeting Minutes
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Meeting Minutes
Every club is required to submit meeting minutes for each meeting they hold. While clubs can decide how often they meet, minutes must be turned in monthly to remain in good standing, even if there are no purchases or expenditures.
Meeting minutes are necessary to support all expenditures and reimbursement requests and must clearly show that the club approved the expense during an official meeting. Without this documentation, ASB Leadership cannot approve any financial requests.
What to Include in Meeting Minutes:
- Date of the meeting
- Names of attendees
- Summary of discussions and decisions
- Voting results (when applicable)
- Club Officer signature
- Advisor Signature
A sample meeting minutes template is available below. You are welcome to use it or create your own version that works for your club, just make sure all the required information is included.