Expenditure Approvals
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Step by Step: Getting Expenditure Approval
Here’s how to get approval for your club or team purchases, step by step:
1. Complete the Expenditure Approval Form
Fill out the form (linked below) and bring it to your club or team’s next meeting for a vote. Clubs must include meeting minutes with their request. (One set of minutes can include multiple approvals.)
Pro tip: Try to plan ahead and get approvals early in the year. It makes everything easier!
2. Get the Right Signatures
- Club president or team captain signs as the student representative.
- Club advisor or coach signs to approve.
3. Turn In Your Form
Drop your signed form (and meeting minutes) in the ASB Mailbox in the Back of Building C.
Turn in by the end of day Thursday to have items appear on Leadership’s Monday meeting.
4. ASB Review
ASB Leadership meetings are held on Mondays during 4th period. Leadership will:
- Review requests
- Ensure all proper signatures and minutes are attached
- Deny any request with missing documentation
5. Final Processing
Approved requests will be turned into the Bookkeeper.
The Bookkeeper will email both the Club Advisor and Club President once approval is confirmed.
Important: You may only make purchases after receiving a confirmation email from the Bookkeeper. Do not make purchases ahead of time, approvals may take up to two weeks.