Cash Counts: Handling Money the Right Way

Whenever your club or team collects money from fundraisers, events, or sales, it is your responsibility to count and turn it in correctly. That might sound intimidating, but do not worry, we have tools to make it easy, and people here to help!

Request a Cash Box

• Fill out a Cash Box Request Form at least 48 hours in advance.
• Your box will include a Cash Count Form, make sure it is there before you leave the office.
• At the end of your event, two people, one should be your Club Advisor, must count the money together and sign off on the total.

Keep Track of Sales

• Use a Tally Sheet to log what you are selling, how many items were sold, and how much money should be there.
• This sheet helps reconcile your cash at the end of the sale and is especially helpful if you are selling multiple items at different prices.

Tickets

• If using numbered entry tickets like at a basketball game, use the Ticket Inventory Form instead of the Tally Sheet.
• This helps match ticket numbers to the total money collected and ensures everything adds up.

When the Sale is Over

• Count cash with your Club Advisor or another approved adult.
• Fill out and sign the Cash Count Form.
• Turn everything in to the ASB Bookkeeper right away, no cash should go home with students or staff.

Need copies of any forms? Want help planning your sales or tracking your totals? Just ask Mrs. Sprague or Ms. Dawn, we are here to support your success!

Files to Download

📥 Cash Box Request Form

📥 Cash Count Sheet

📥 Tally Sheet

📥 Ticket Inventory Sheet